Proposed Timetable Hikurangi Sports Collective

DateMeeting Focus / Agenda	Outcomes	Who	
Mon
23rd November 	Determination of a Chair for meetings 

Agreement on secretarial support

Confirmation of the need for a monthly communications process back to the clubs to their next committee meeting by their representative

(Elected Sec to forward all info to Club Committees, and Info to be posted to Hika Website.)

Development/Review of Project Schedule 

	Chair elected from WP

Secretarial support confirmed

Communication process confirmed with Club representatives

Project Schedule adopted	

	
	of Terms of Reference for Working Group to establish a unifying entity.

Adopt Project Plan
Feedback from clubs considered and adopt TOR

Discuss and develop draft Objects 	Adopt TOR

Draft Objects developed and sent to Clubs for comment prior to next meeting		
MON
5th December	Feedback from Clubs considered on Draft Objects
(review balance of document if time permits)
	Draft Objects adopted
(agreed changes made to balance of document or clauses adopted without change)
		
MON 13th February	Discuss membership (founding, affiliate etc) and Board composition and develop draft clauses for discussion	Draft membership and Board composition clauses sent to clubs for comment prior to next WP meeting
I would just send them the constitution including the updated objects	Peter Burley to attend /skype	
MON 12th March	Feedback from clubs considered on draft membership and Board composition clauses

Review and amend balance of draft constitution 	Adopt draft membership and Board composition clauses

Draft Lindvart Park constitution complete and available to present to clubs		
MON 9 th April 	Each club holds  meetings with their membership to ratify the developed constitution. 	Meetings held, constitution ratified by member clubs

Letter sent to the working party confirming acceptance into Lindvart Sportsville Inc by Mon 14th May.  (draft attached for you to sedn out to the clubs with the constitution

Formalise and register the new body as an incorporated society	League, Soccer, Hockey, Netball, Basketball Clubs	
Mon 14th May	Develop Board Member profile, advertise the positions and actively seek people to consider becoming members of the Board.  
Identify a selection panel and process and to screen applicants appropriately and determine an inaugural board for the new entity	Board member profile developed and content of adverts confirmed.

Selection panel appointed, process confirmed for short listing and interviews  		
Mon 11th June	Inaugural Board meeting, election of community representatives and WP constituted as a committee of the Board.	Full Board elected
WP constituted as a committee of the Board (optional)